Company Secretary Singapore

Corporate Secretary for Singapore company

A company secretary in Singapore is a vital part of ensuring legal compliance and effective corporate governance. Their responsibilities include managing regulatory compliance, supporting the board of directors, and maintaining good corporate governance practices. Given recent many high-profile money laundering cases, choosing a professional and established company secretary like EnterpriseBizpal is crucial for meeting corporate compliance needs.

All companies in Singapore are required by the Companies Act, to appoint a company secretary within 6 months of incorporation. The Singapore company secretary must be a Singapore citizen or a Singapore permanent resident who is well verse with the secretary duties required in compliance with the Singapore Companies Act. In addition, the company secretary must be familiar and proficient with all mandatory company filings.

The duties of the company secretary are:

a) To maintain and update the statutory registers and statutory records of the Company:

- Register of MembersCompany Secretary Singapore
- Register of Directors, Secretaries, Managers and Auditors
- Register of Charges over the Company's assets
- Register of Directors' Shareholdings
- Minute Books of the proceedings of general and board meetings

b) To prepare board resolutions and minutes of directors' and shareholdings' meetings

c) To prepare for the company’s annual general meeting

d) To prepare annual return and to file the annual return with the ACRA

e) To prepare minutes/resolutions and to lodge relevant returns with ACRA, where necessary, examples:

  • Allotment of shares
  • Share transfers
  • Share certificates
  • Share capital reduction
  • Changes in the officers (directors/secretary/auditor) of the Company
  • Change in registered office
  • Changes in the Memorandum and Articles of Association
  • keeping track and provide alert on due dates

Why outsource your company secretary services in Singapore?

Outsourcing your company secretary services in Singapore offers several advantages:

  • Cost-Effectiveness: Most businesses don’t require a full-time secretary. Outsourcing allows you to access experienced professionals who are well versed with the Companies Act (Chapter 50) without the overhead costs of a permanent employee.
  • Expertise: Certified professionals handle your company secretary services efficiently, ensuring accuracy and compliance in the filing of the annual returns and other filings required when there are changes in the officers, address, share holdings etc in the company.
  • Focus on Core Business: By outsourcing administrative tasks, your company's management team can concentrate on strategic business operations.
  • Flexibility: As your business evolves, you can adjust the level of company secretary services support needed without the constraints of a fixed employee.


Company Secretary - ACRA filing agent logoEnterpriseBizpal is a professional firm registered with the Accounting and Corporate Regulatory Authority (ACRA) as a filing agent, and we are able to do e-filing and provide the corporate secretarial services to Singapore companies on behalf of our clients.

Our professionals are here to ensure that business regulatory compliance will never be a burden to you, so that you are able to concentrate on your core business.

We offer the following services:

Company Registration / Incorporation of new companies

Providing named company secretary

Providing local registered office

Company Secretary services in areas of regulatory compliance reporting e.g.

  • Advising on and assisting with annual statutory and regulatory compliance obligations in Singapore
  • Maintaining statutory registers, minute books and company records
  • Reporting any changes to your company or corporate structure changes to relevant statutory authorities and regulatory bodies
  • Preparing board and shareholders’ resolutions
  • Preparing board and shareholder meetings minutes (for Annual General Meeting and/or Extraordinary General Meetings)
  • Advising on, preparing and lodging annual returns and other other mandatory filings with the Accounting and Corporate Regulatory Authority of Singapore (ACRA)

Strike Off Company service

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FAQs on company secretary services Singapore

Is it mandatory to have company secretary in Singapore?
In Singapore, each company is required to appoint a qualified company secretary who is competent and exposed to Singapore company laws. The company secretary assists the directors and members of the company in understanding as well as compliance with the Companies Act as well as maintain the statutory books and records.
Role of Company Secretary
The role of a company secretary in Singapore is to remind members of the statutory deadlines and help them with the statutory compliance. The registers need to be maintained. The company files need to be accurate and timely. Members have to be reminded of meetings and copies of minutes be given to them. Necessary corporate resolutions need to be prepared and filed. The company secretary ensures that people entitled to inspect company records can do so. The use and custody of the company seal is with the company secretary.
Company Secretary Services
The Singapore company secretary services offered by professional firms go beyond the normal role of a company secretary. They can act as company secretary for all the registered companies they incorporate. They charge retainer fee for routine company secretarial services such as reminding clients of statutory compliance dates, maintaining registers and other records, and giving consultation services to their clients. The non-routine service requests are billed on a per request basis.

Aside from preparation of financial statement in XBRL, these secretarial service providers can also help the company maintain payroll and other records. In addition, company secretarial service providers can also assist companies with the de-registration of businesses or strike off requirements.
Related Services
The related services offered by professional company secretary services in Singapore include accounting service and taxation services.

Such companies like can provide comprehensive financial accounting and tax services for business clients. This may include:
electronic bookkeeping and accounting assignments;
preparation of monthly or yearly financial statements;
presentation of schedules to support financial statements;
and compilation of financial reports.
Dealing with auditors and attending to their queries;
tax compliance work for individuals, partnership, and corporations is another service as well as submission of Goods and Services Tax (GST) returns.
What is included in the annual company secretary fee?
- Providing a qualified person as Secretary, as required by Section 171(1A) of the Companies Act.
- Safekeeping, updating, and maintaining registers, notices, minutes book, and other statutory records.
- Preparing and lodging all prescribed forms and requisite documents with ACRA.
-Statutory Compliance Reminders: Keeping you informed about various statutory compliance dates with ACRA.
What kind of company secretary services will be chargeable?
Non routine secretarial matters will be chargeable on a request basis. Examples include:

New issuance of shares
Transfer of shares
Change of constitution
Change of directors
Opening of additional bank accounts
Change of company name
Preparation of notices, minutes and other documents pertaining to directors’ and shareholders’ meetings (Extraordinary General Meeting)
When is the AGM and Annual Return Deadlines?
Newly incorporated companies must hold their first Annual General Meeting (AGM) within 18 months from the date of incorporation.

For annual returns, directors must prepare audited or un-audited financial statements and present them at the AGM within 6 months after the financial year end.

The company secretary must file the annual return with ACRA within one month of the AGM date.
My company is dormant, what are the AGM Obligations?
Even if a company was dormant in the last financial year, it is mandatory to hold an AGM and file the Annual Return.

Changes in directors, even for dormant companies, require informing ACRA.